CX Culture

10 Important Reasons to Have A Quality Assurance Program

Research shows Americans are more discerning about the quality of their customer experience than ever, with 89 percent admitting to switching to a different brand after being treated poorly.

With service-centric innovative tools and resources widely available, there’s no excuse for letting your customers and potential clients down.

As the stats show, a large portion of your audience won’t stand for bad service — and they’ll take their money to your competitors instead.

Implementing a quality assurance program into your daily processes empowers you with the means to improve, adjust and possibly overhaul your entire approach to customer service. 

But what are the main quality assurance goals and objectives in your business or organization?

1. Identify Underachievers

Not everyone in your customer service team will perform at their best. Identifying underachievers isn’t about pointing fingers, but more so to make sure everyone is on par. Quality assurance allows you to do just that.

A quality assurance program lets you assess the performance of your customer service agents based on custom metrics. Gathered data and reports show you which employees are not meeting their QA goals and in which area.

Being able to recognize this will help you put a training and feedback plan into action so all your agents can hit their target metric goals.

10 Important Reasons to Have A Quality Assurance Program

2. Deliver Targeted Training

Effective training lays a stable foundation for your customer service agents, but are you doing it right?

Too many companies deliver training as a one-off, perhaps on an agent’s first day at the office. They’ll bombard newcomers with a torrent of information and guidelines they may not understand, and expect them to hit the ground running.

A quality assurance program should deliver the data needed to provide ongoing targeted training based on individual employee performance.

Related: Call Center Training Ideas You Can’t Miss Out On

3. Achieve Consistent Service

As many as 58% of customers questioned for a survey revealed they found inconsistent service across multiple channels frustrating.

Related: 9 Tips For Consistent Omnichannel Customer Service

People want the same personal, dedicated service no matter which channel they use. Not to mention, customers want agents to have their details on-hand too, to avoid repeating themselves.

One of the quality assurance goals is to measure customer service satisfaction and agent performance on multiple channels in order to find areas of improvement. Thanks to Playvox’s integrations, managers can measure customer interactions from different touch points all in one place.

4. Measure Progress and Development

Scorecards work brilliantly alongside call monitoring. Having standardized metrics when listening to recorded interactions, helps analyze gaps in a measurable format.

Your QA program’s scorecards allow managers to see an individual’s progress over time and see where they excelled or missed out. Being able to get a clear view of an agent’s progress leads to quicker action being taken to train or reward.

5. Ensure Faster Responses for All Customers

Customers want to get the help they need quickly so they can get on with their day. It’s that simple.

Another of the quality assurance goals and objectives is to increase responsiveness. Monitoring calls and analyzing metrics lets you see how quickly calls or queries are being responded to. You can spot peak call times, which types of issues take longer to resolve and how long people are waiting on hold.

With training and better resources, you can get through interactions faster without having to hire more staff. Productivity will improve and satisfy customers.

6. Fill Unnoticed Service Gaps

Are your agents failing to answer certain questions or missing important opportunities to deliver a better experience?

There may be service gaps you won’t find out about unless you’re listening to interactions or talking to your agents. Small-but-important areas could be missed without a QA program, detracting from your overall quality of service without you even realizing it.

7. Adhere to Your Mission/Goals

Your customer service should align with your company values and mission. If you’re selling your brand as one that cares about people and providing a personal service but utterly failing to follow up on it, customers will notice. Your reputation may take a hit and word will spread.

One of the QA goals and objectives of quality goal assurance is to make sure your service echoes your company’s ethos and mission statement. Take control of your entire customer service strategy and create a uniform experience. Don’t leave it to chance. 

10 Important Reasons to Have A Quality Assurance Program

8. Cut Down on Staff Churn

Reduce staff turnover by providing a more driven, engaging, collaborative workplace. If your employees feel undervalued and as if their hard work goes unnoticed, their performance will suffer and they’ll look elsewhere. Hiring new staff and training them costs money and disrupts team dynamics.

Playvox’s reward system and real-time communication help you boost employee engagement and stay connected to your workforce. Identify causes of dissatisfaction, resolve issues and let agents know they’re a vital part of the company.

9. Enhance Customer Loyalty

Increasing customer retention by as little as 5% can boost profits anywhere from 25 to 95%.

The main QA objective and goal is to boost customer loyalty. Consistently good service will encourage customers to stay loyal and put faith in your brand. With a quality assurance program, you can spot customer pain points easily and keep refining agents’ skills to anticipate your customer’s needs.

Satisfied customers are more likely to recommend your company to others and leave positive reviews online. Good service will keep feeding your success.

10. Create a Culture of Caring

Personalized training, constructive feedback, tangible rewards and a greater sense of being valued all help to encourage a genuine drive for excellent service in your workforce.

Over time, the need to deliver quality experiences and keep customers as happy as possible will become part of your company culture. It’s vital to keep staff motivated and ensure they know why being the best service-providers matters. Incorporating a quality assurance program into your processes makes all this possible.

Related: Why And How To Create A Strong Call Center Culture 

These 10 quality assurance goals and objectives show how QA can transform your customer experience, boosting consumer satisfaction and enhancing your brand reputation. See how Playvox can help your contact center achieve its quality assurance goals by requesting a demo today!

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